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Instructions
for preparation of Abstracts
Instructions
for preparation of Papers
COFIS
2003, Chennai, India
Instructions
for preparation of Abstracts
for
Publication
By Ramesh, R. and Ramachandran, S.
1.
OBJECTIVE
This
note is to inform Authors on the preparation of a 1-2 page Abstract
for inclusion in the Book of Abstracts, which would be given to every
participant on registration at the International Conference on Coastal
and Freshwater Issues.
The abstract must be submitted in electronic
form preferably by email, as an attachment to the address cofis2003papers@yahoo.com.
This address is not to be used for correspondence, but only for submission
of abstracts and papers. Every abstract received will be acknowledged.
You may assume that any unacknowledged abstract has gone astray.
2. DETAILS OF FORMAT
The abstracts must be confined to 2
pages. The Selection Committee reserves the right to edit the abstract
if the contents exceed the 2-page limit. Please do not include
figures or page numbers in the Abstract.
The Abstracts can be submitted in digital
format but in such cases shall be finally printable in WORD.doc formats
or they can be submitted in printed A4 format for direct copying.
The Secretary, Paper Selection Committee will not alter or finally
edit abstracts submitted.
The format to be followed is the format
used in this instructions and as given in Table 1:
Table
1: Paper format for Abstracts
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Paper
format
|
A4
portrait
|
|
|
|
|
Page
margins
|
Top
|
Bottom
|
Right
|
Left
|
|
|
2.5
cm/ 1 inch
|
2
cm/ 0.9 inch
|
2.5
cm/ 1 inch
|
2.5
cm/ 1 inch
|
The
font to be used shall be ARIAL and size 10. The paper shall be written
in block format (i.e. paragraphs shall not be indented). The paper title
must be written in bold and font size 14 and centred, the title shall
be not longer than 2 lines, capitals shall be only used as in the normal
English writing. (i.e. "Title Case" should not be used). The names of
authors should be written centred below the paper title and written
in bold font size 10. The given (Christian names or forenames) can be
abbreviated, titles must not be included. Further information
including title, designation and main affiliation can be given at the
bottom of the first page as footnotes, but this is not mandatory. Commas
should be used between names of authors and "and" between the last two
names.
The
text shall be single line-spaced, and there shall be paragraph spacing
of 6pt before each paragraph and zero pt after (see MSWord format/paragraph/).
There must be one extra line-space between the end of previous text
and the start of a new section. Headers for sections shall be numbered
and written in bold 10 size font.
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ABSTRACTS
ARE TO BE SUBMITTED LATEST BY 15 October 2003
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3. CONTENT
The
authors are free to include into the abstract any details of their proposed
papers. The Secretaries Paper Selection Committee reserves the right
to reject an abstract if the essence of content does not bear reasonable
resemblance to the abstract submitted to the Paper Selection Committee.
Authors shall have the main objective of the Book of Abstracts in mind.
The abstracts shall inform participants on the main subject, main methodology
of study and important results. Authors shall keep in mind that they
are very familiar with the subject whereas others might not be familiar
with the location, the subject or the basic methodology. The Abstracts
should be understood not only by those experts working in the same area,
field or with the similar methodology but also by other coastal and
freshwater scientists who are not familiar with these. References to
other publications, papers etc. are not required in these abstracts
and shall be only used if required to avoid misinterpretation.
4. CONCLUSION
Some abstracts
describe a planned, ongoing or completed project or research study in
its entirety and it clear that a conference paper of limited length
will not be able to include every detail. Therefore, Authors are advised
to include at the end of their abstract, a very short (not longer than
this section) summary of what they will include in their full paper
and what would be discussed in the oral paper presentation.
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COFIS
2003, Chennai, India
Instructions
for preparation of Papers
for
Publication
By Ramesh, R. and Ramachandran, S.
ABSTRACT
In
case of your paper being selected for presentation at COFIS 2003,
a full paper must be submitted for inclusion in the Proceedings.
As you are aware, an extended two page Abstract of your paper will
be published in the Book of Abstracts.
1. INTRODUCTION
The
Conference Proceedings will be published through an international
publishing company. The papers may be submitted in PDF format or
as an MSWord file (Word 2000 or earlier versions). We prefer you
to submit the papers in PDF format and we expect the Authors
must take full responsibility for the quality of the paper.
The Abstract presented here should be brief (maximum half a page)
and contain the relevant facts and an overview of the paper.
2. PREPARATION
OF THE TEXT
2.1
General
These
instructions are prepared to help you to prepare the paper. The
instructions contain details like tables, figures, equations and
references. Take the instructions as an example, you just prepare
your paper the same way and it will be excellent.
2.2
Title
A
short title of not more than 75 letters should be provided at the
head of the document. The title should be centred and in capital
letters, in ARIAL font size 14.
The
authors' full names must be given below the title. Authors' titles,
designations, institutional affiliations and the email address of
the corresponding author are if possible to be displayed as footnotes
at the bottom of the title page.
2.3 Paper
Length
The
total length of the paper, including figures, tables, equations
and references, should not exceed 20 pages. The size of the file
(in MS Word format) shall not exceed 2 MB under any circumstances.
2.4 Format
The
paper should be prepared on A4 paper size, portrait layout,
with margin settings on MSWord as shown in Table 1.
Table
1: Paper format for Papers
|
Page
margins
|
Top
|
Bottom
|
Right
|
Left
|
|
|
2.5
cm/ 1 inch
|
2
cm/ 0.9 inch
|
2.5
cm/ 1 inch
|
2.5
cm/ 1 inch
|
The
text is to be done in ARIAL font size 10 in the main text of the
paper.
Section Headings are to be written
in bold, capital letters, and sub-headings to be in bold, normal
text, and sub-sub headings bold, italic normal text. No underlining
to be used. Use full justification. The line spacing is to
be as follows for normal text and paragraphs,
Single line spacing with 6pt spacing
before and 0pt spacing after (each line feed) are to be set in MSWord
menu format/paragraph/indents and spacing/. Double line feed
must be used before the end of one section and the title of the
next section or sub-section. The 6 pt spacing could be removed within
tables and lists, if necessary.
Figure 1:
Summary of Methane cycling activity in mangrove ecosystems
2.5
Figures and Photographs
All
figures should be embedded in the MSWord file so that you send only
one file for inclusion in the Proceedings; an example is given as
Fig. 1. Figures should be always referred to in the paper. Colour
images are permitted and care should be taken in using an appropriate
resolution to stay within the 2MB size limit for your paper. Text
in the figures should be legible when viewed on a computer screen
at 100% zoom view. Figure captions should be set text size and centred
below the figure and in bold type. All figures to be numbered sequentially,
i.e. Figure 1: Summary of Methane cycling activity in mangrove
ecosystems. Leave one line space between caption and text.
2.6 Tables
and Equations
Tables
must be pasted or printed in place, with the caption (e.g. Table
1: Paper format for papers) centred at the bottom of the table
in bold type. All tables are to be numbered sequentially.
A2 + B2 = C2 (1)
Equations are to be in italics and
centred with the equation number flush right. Throughout the paper
only the equation number (1) is used in the text, enclosed in parenthesis,
(without the prefix Eq.), except at the beginning of a sentence
where the word Equation will be used.
2.7 Page Numbering
and header
The pages of the paper should be
numbered consecutively, with the numbers placed at the centre bottom
of each page. The header of the paper should include centred in
bold type: COFIS 2003, Chennai, India (Arial Font Size 9)
2.8 Keywords
A list of 5 key words must to given
at the end of Page 1.
3. PAPER SUBMISSION
The paper must be submitted in electronic
form on a Compact Disk or, preferably by email, as an attachment
to the address cofis2003papers@yahoo.com.
This address is not to be used for correspondence, but only for
submission of papers. Papers exceeding 2 MB in size will be returned.
Every paper received will be acknowledged. You may assume that any
unacknowledged paper has gone astray.
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PAPERS
ARE TO BE SUBMITTED LATEST BY 15th November 2003
|
The mailing
address is
Prof. R. Ramesh
COFIS Secretariat
Institute for Ocean Management
Anna University,
Chennai 600 025
INDIA
Phone: (91) 44-2230-0108
Please note that if the submitted
paper does not conform to the above guidelines, the author will
be requested to correct and re-submit the paper (if time permits).
The organizers reserve the right to
reject papers, which do not present information as cited in the
abstract reviewed by the Paper Selection Committee.
4. REFERENCES
References to published literature
as for example: Ramesh R., Purvaja R., Ramesh, S. and James, R.A.
(2002) Historical pollution trends in coastal environments of India.
Environmental Monitoring and Assessment 79 (2): 151-176] are to
be listed in a final section REFERENCES in alphabetical order, all
but only the literature quoted in the paper shall be listed. The
year of publication in parentheses must be placed after inclusion
of the name(s) of author(s). Publication, volume, page range shall
not be included in the text of the paper, but may optionally be
included in the list of REFERENCES. In the final section of the
paper REFERENCES books, reports, theses, etc. should include the
author(s), year of publication, title of book, etc., editor(s) name,
name of publisher and place of publication.
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